I’d like to show you how you can creatively present your meeting agenda in PowerPoint. Creating a list of consecutive meeting sections is not enough to grasp your audience’s attention. If you present the agenda the boring way, it’s gonna be a signal to your participants that the meeting might be boring too. Content is attractive to the audience when it’s visualized graphically or presented with symbols.
Let me show you how to replace a typical list slide with an attractive timeline and turn it into creative meeting agenda.
The Meeting Agenda Slide Before the Redesign
The slide presented above looks very monotonous. It’s an ordinary bullet-point list without any eye-catchy element. Despite content being divided into sections, it’s hard to remember any of it. An agenda slide should engage the audience’s attention in such a way that all the participants of the meeting would be interested in the following parts of the meeting.
So let’s see what you can do to transform such a tiresome slide into a visually attractive one.
The Meeting Agenda Slide After the Redesign
Let’s have a look now at the slide below. It presents the meeting agenda after the graphical facelifting. The bullet points representing the sections of the meeting are replaced with a graphical timeline and visualized with icons corresponding to the content. To make the slide clear and readable, it has a modern outline style and uniform colors.
When comparing these two slides, it becomes apparent how the proper visualization of presented content is important. The agenda visualized graphically is easier to remember and more attractive to read.
Such transformation of a monotonous list into a creative infographic requires only a bit of planning and a few design steps.
Step 0. Analyze the slide content and structure
Before the redesign process, I recommend having a look at the content’s structure first. What kind of content does the source slide present? It’s a list containing stages of the process (meeting sections are following each other, one must be finished so another one can begin). What’s more, they have a specified time. And do you know what format is great to present actions over time? Yes, that’s a timeline.
The process visualization is more natural to read when presented horizontally, from left to right. With such data presentation, your audience can easily recognize the following points of the agenda.
Step 1. Defining layout – Dividing the slide area
Once we know what type of graphics we want to use, let’s plan the slide space. Does the content need much space to fill the whole slide or is it enough to fit half? The source slide is wasting space using only text content. I see there is an opportunity to enrich the slide with icons and graphical elements.
Create a timeline consisting of six circles (corresponding to six meeting sections) and an arrow showing the direction of the whole process.
Step 2. Visualize the sections with icons
Add icons symbolizing your sections and distribute them into the center of each circle.
Step 3. Fill the timeline with content
Write section numbers and descriptions in turns, above and below the proper icon.
Step 4. Enrich the slide with color
Highlight the timeline and text with color. Use the uniform one to not overwhelm the slide (e.g. the shades of green).
Now your timeline graphical visualization into the agenda meeting is ready. Made with only a few simple steps. A well-looking slide containing graphic visualization will leave a good impression.
For more examples of PowerPoint lists redesign, check another case study of Employer Branding list makeover for inspiration.
If you prefer a video guide, here’s a YouTube tutorial of the process I described above.
The slide redesign tips we used in this blog are inspired by
- infoDiagram’s Meeting Outline Agenda & Sections Indicators (PPT Template) collection.
- Examples of visualizing Meeting Agenda are based on this blog Use PowerPoint for Creating Your Next Meeting Agenda
- Find out what you can create on your own with the free PowerPoint diagram sample kit and tutorials.
As a designer, I can write long posts about the importance of good design on slides 🙂 However, one aspect that is often overlooked but equally important is the accuracy of text on a slide. Typos and spelling errors can undermine your credibility, distract your audience, and diminish the overall effectiveness of your presentation. Let […]
In the realm of PowerPoint presentations, the visual aspect plays a crucial role in conveying information effectively. Proper alignment can bring order, consistency, and polish to your presentation. In this post, I’ll explore the importance of alignment in PowerPoint and introduce you to the Align & Distribute tools that can take your slide design to […]
Have you ever wondered what the most common mistakes are when preparing a PowerPoint presentation? Do you think you might be making these mistakes? Let’s find out. I have prepared a list of the most common mistakes made on slides for you:
Let’s talk a little about charts in PowerPoint 🙂 Have you ever used a specific chart type called radar? I bet your answer is NO or RARELY and I’m not surprised. The most common charts used in PowerPoint presentations are bar charts and pie charts but I’d like to show you how to replace typical […]
Today I’d like to show you how creatively you can replace a typical and not attractive table with a timeline flowchart. I chose the example of the OKR setting process which contains 3 steps and has quite a lot of text, so it’s a more difficult task because there is not much area to use […]
I’d like to show you an alternative way of presenting a list of the benefits in PowerPoint. Actually, a list doesn’t mean that text must be arranged in bullet points or numbers. This way of presenting content is so ordinary and common that slides with typical lists do not impress the audience. I will explain […]
Today I’d like to show you a redesign of a PowerPoint slide with a multistep process with subcategories. Probably the first version will be in a form of numbered text list presenting each step. Yes, you can create it that way, but we’d like to make our slide look more attractive visually. I will work […]
Do you present the launch stages of your project? The easiest way to present stages is to use a number or bullet list. But it’s a common and boring solution. Let’s try to avoid using a typical PowerPoint list and instead of it let’s make a creative slide. In today’s case study, we’re going to […]
Do you need to present in your pitch deck the key persons to contact? The easiest way to show your team on the slide is to put the data into the table. But we don’t want to use a typical table that we know from Excel. Let’s create an interesting infographic in PowerPoint on the […]
Do you need to compare several options over two criteria? Try to use a matrix visual form. To create such a matrix comparison in your presentation you don’t need any special software for that. You can do it very easily in PowerPoint. And such a matrice can look very attractive. I’m going to illustrate it […]
Do you need to present a checklist of some kind? In today’s blog, we will give you some directions on how to redesign a checklist type of slide content, on the example of legal due diligence. But first, let’s see why we have optioned a checklist, rather than a standard bullet point text.
Do you need to express rules, regulations or dos and don’ts on a slide? Consider illustrating your points with a visual metaphor everybody recognizes – traffic signs. Adding such graphics will help you to pass a clear message while having the audience’s full attention thanks to the symbols. Let’s see how we can redesign a […]
Are you preparing a presentation for a digital transformation strategy, but you aren’t sure where to start? Presenting complex topics such as business strategy transformations can be very difficult to summarize in a simple slide containing only text because it won’t send the message in an understandable way. Today in this blog post, we will […]