How to re-design slide

Slide Redesign: To-Do Checklist Table in PowerPoint

Do you need to present upcoming goals and each member’s role to your team? A well-patterned to-do checklist table might be the best solution and easiest to follow.

You can make a to-do checklist in PowerPoint from scratch, and if you don’t know how – we got you covered!

Keep reading to see how we redesigned a RASCI matrix table with a simple list slide into a sleek checklist with graphics and icons.

To-Do Checklist Before the Redesign

to-do checklist table before the redesign

Our source slide looks very simple, colorless, and boring. The average-looking table looks stuffed with information, and it doesn’t contain any attractive elements. It’s hard to quickly recognize the difference between Yes and No, as those key values are just represented as a non-attractive text.

However, with a few design moves, you can create a much more interesting table-like grid, using PowerPoint shapes.

The To-Do Checklist Slide After the Redesign

Below we present an end result – a checklist table that is more visual. You can spot right away which team member has which role in the RASCI matrix.

When we compare both slides, it’s no doubt that the redesigned one looks much better, and doesn’t lack color. The associative icons for each of the RASCI roles category (RASCI stands for those 5 roles: Responsible, Accountable, Supportive, Consulted, and Informed) are giving the final nice touch and help to better understand those roles.

Step 1. Create a table grid by using long rectangles

For starters, create a 5×6 table-like structure with long rectangles in the semitransparent color filling. This will create a nice grid. Ensure it’s evenly distributed (use PowerPoint distribute function in the top menu Shape Format / Align / Distribute Vertically and Horizontally). Also, make sure you have left enough free space on the left-hand side of the table for the RASCI category header.

rasci matrix roles powerpoint slide step 1

Step 2. Decorate the titles with ribbons

Create custom-shaped table titles with ribbons decoration for a better-looking grid look. In our case, we added in each row ribbons in an arrow shape pointing to the statuses.

We also designed the new column headers adding a separate rectangle on the column top, where we will put the names of the team roles.

Step 3. Implement some color coding

Look how we added gradient navy blue color for each of the RASCI roles, and dark turquoise for each of the team roles. Such a design style is not too vivid by purpose, as we want to focus attention on the checklist values, not categories.

Furthermore, the shapes we included previously, have enough space for adding text.

Step 4. Fill the checklist, add icons for greater impact

As a final touch, we have added circles with icons and filled the columns with checkmarks and cross marks for a status – do or don’t.

Notice the use of color coding for easier status recognition. Yes checkmark is green (dark enough to be readable) and No symbol is red.

I hope you liked this simple guide and that it gave you some visual ideas for your next presentation.

Remember, a good effective presentation that is easy to read will persuade your audience to stay engaged and will send a straightforward message.

Here’s a YouTube guide as well:

Still not sure how to design PowerPoint slides by yourself? Make sure to download this free sample kit with different slides and icons for mastering in no time!


The slide makeover used here is part of the infoDiagram’s To-Do Presentation Checklist Graphics Template. Check there for more slides.

In addition, you can read this blog for To-Do Checklist Illustrations for more inspiration.

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